Yes, managers and employees can use our regular login on their phone, or they can try our fast and free mobile version which can be used like a web app on most mobile devices.

Yes, you can export some or all of your schedule information to Google calendar, and have it automatically update in Google calendar when you publish a new schedule week or make changes to published shifts in WhenToWork. Then you can "share" your Google Calendar with others not in your account who need to see it. Employees can also export their own personal schedule to Google Calendar. Then you can sync your Outlook or iCal (or any phone calendar) to your Google Calendar just once to have the schedule appear and be automatically updated when changes are made in WhenToWork.

Yes, you can schedule separate locations or departments in one account or in separate accounts linked for billing purposes only. The cost is the same.

Yes, WhenToWork allows you to copy shifts from week to week and you can add or delete shifts for any different type of coverage needs.

Yes, we have many 24/7 operations using our system for a variety of industries with overnight and 24 hour duration shifts.

Yes, you can use our system during your season and then we will save your data for when you return the following season. Just make a payment for immediate access to your data. If you have temporary employees you can delete them and later restore them if you like.

You can check out our "test drive" and see how our manager and employee interfaces work with sample data. The best way to find out if our system is the best fit for your needs is to get a free trial and use it free for thirty days to try it out. If you decide to continue you can pay, if not your account will simply expire, no cancellation needed.

Yes, when your account is new you can email us a spreadsheet of your employee data and we will import that data into your trial account to speed your setup.

Yes, you can add, delete and restore employees at any time. Deleted employees are not included in your employee total. If you need to add more employees than your subscription level covers you can do so at any time, then you can choose to upgrade by paying a prorated amount or agree to move your expiration date.

Yes, an unlimited number of scheduling managers can be added and you control what each manager can see and do when they log in.

You can access all your data for as long as you have a subscription with us. You can export your employee and schedule data at any time and save it to your own computer.

No, our system is strictly for scheduling and does not have a punch in and out feature. Shift times can be updated to actual hours worked manually by a manager and schedule data can be exported to text files in a variety of formats.

Yes, you can export file formats for many popular time clock and payroll programs. Don't see an export for your preferred program? Just email us their requirements and we would be happy to create a new export format.

No contract is required to subscribe to our system. You can choose to pay for any duration you like: one month, three months, six months or one year. All use of our system is covered under our Terms of Service.

Our prices are as low as we can possibly make them, so we are not able to offer any other discounts for non-profits.

No, our service is non-taxable.

Yes, WhenToWork was developed in 2000 with the long term in mind and we have no debt like many other "dot coms." We update our system constantly to improve our features and functionality all the time. More.